2. The scope of the Integrity Policy
2.1 For who is the policy
2.2 As for the policy
2.3 When does not the policy apply
3. Processing of personal data
A to K’s handling of personal data is described below based on your relationship with A to K.
3.1 For you who are candidates or employees
3.1.1 Purpose of processing personal data
A to K deals with jobseekers and employees’ personal data in order to:
(a) provide the Service to A to K customers and offer you the opportunity to be a part of the Service;
(b) administer our relationship with you
3.1.2 Personal data
Below you will find information about what kind of personal data A to K is dealing with and how A to K can get / retrieve this information.
Personal data A to K deals with you as a candidate based on the information you provide to A to K by mail or e-mail.
The personal information we may be able to process about you consists of names, addresses, e-mail addresses, social security numbers, grades, certificates, training and work experience, photography, test results, background check, reference eg remarks about sickness absence) as well as information necessary for the follow up of the Service, etc.
In case you are looking for photography, or without leaving A to K’s photo, you agree that A to K is dealing with such photography.
You may be required to approve additional terms for processing your personal information in connection with the performance of tests, upon request of us.
In some situations, it may also be necessary for A to K to obtain your approval to request credit information through external credit reporting companies.
The personal data we will process about you consist of, in addition to the information specified in 126.96.36.199 (Candidate), including contact information for relatives, payroll and account information. A to K may also need to process sensitive personal information about you, such as information about your health. For example, health information may need to be addressed in order for A to K to be able to fulfill its obligations as an employer. In case you are looking for photography or that you are asking for a photograph on your own, you agree that A to K is processing such photography.
3.1.3 Savings of personal data
How long a personal data is saved depends on the personal data and the purpose of its processing. The data you register in your profile or as A to K records in A to K’s operating system will be saved as long as your account is active, under the current contractual relationship and then, in some cases, for a period that follows from the law. Your account is counted as inactive if you have not logged in to it for such length of time as giving A to K reason to believe that your personal information has become out of date or you have revoked your consent to A to K’s processing of your personal information.
A to K will generally save personal data relating to:
(a) data relating to the application and recruitment process, in the current year for the last activity and thereafter for two (2) years;
(b) employment contract, in the current year and thereafter ten (10) years;
(c) customer and supplier agreements as well as information on business events, such as data on time reports, participants, assignments, payroll, invoices, declarations, financial statements, during the term of office and thereafter for ten (10) years; and
(d) control data, until A to K’s pension commitments have ceased.
3.2 For you who are a customer or supplier
3.2.1 Purpose of processing personal data
A to K only deals with personal data to the extent that such processing is necessary for the Service and for services provided by suppliers to A to K or for such other purposes as set out below. This also applies to sensitive personal data.
A to K processes personal data about customers and suppliers’ employees to:
(a) You may access the Service or provide other services to A to K;
(b) administer our relationship with you;
(c) Enable future business relationships.
3.2.2 Personal Data
A to K may handle your personal information. Such information includes, among other things, the name, address, e-mail address, position, responsibilities and other information necessary for the provision and follow-up of the Service, and to enable future business relations.
A to K may treat personal and personal information of contact persons and other employees. Such personal data consists, inter alia, of the information specified under 188.8.131.52 (Customers) and 184.108.40.206 (Candidate) and other information necessary for the provision and follow-up of the Service to ensure a good delivery of services to A to K as well as to enable future business relations.
3.2.3 Storing personal data
How long a personal data will be saved depends on the personal data and the purpose of its processing. A to K does not save personal data for a longer period of time than is necessary for the purpose for which they were collected, unless otherwise provided by law.
A to K will generally save personal information that occurs in:
(a) application and recruitment processes, in the current year for the last activity and thereafter for two (2) years;
(b) Customer and supplier agreements, as well as information on business events, such as data on time reports, participants, assignments, payroll, invoices, declarations, financial statements, during the term of office and subsequently for ten (10) years.
3.3 Use of A to K’s website and cookies
A to K uses the necessary cookies that are necessary for the websites to work properly and are necessary for you to move on a Website and use its features. You do not need to accept absolutely necessary cookies because they are required to provide the services you request.
4. Protection of personal data
5. Sharing of personal data between companies in the United Invest Nordic Group
A to K generally handles personal data derived from candidates, employees, customers and suppliers’ employees with all companies within the United Invest Nordic Group in order to provide the Services. Sharing is necessary to quickly and efficiently offer candidates and employees relevant and exciting assignments and offer the best skills for A to K’s customers and open up new business relationships.
Sensitive personal information is generally not shared between the companies in the United Invest Nordic Group. Before sharing sensitive information, A to K always makes an assessment as to whether such sharing is necessary for the purpose for which the sensitive personal data are collected, and if further consent is required for the sharing or if there is legal support for sharing the personal data.
6. Sharing of personal data outside of the United Invest Nordic group
7. Data Responsible
A to K AB, 556978-5578
This company is personally responsible for the processing of your personal data and is responsible for such processing in accordance with applicable law.
8. Your rights
You as an individual are entitled to, once a calendar year, after a written application has been sent to A to K at Address 30, 114 48 Stockholm, to get information about what personal data A to K is processing about you and information about the scope and purpose of such treatment. You as an individual also have the right to request at any time to block, erase or correct your personal information. You are always entitled to revoke a given consent and to inform you that you still discontinue processing of your personal information.
10. Contact us